If you're still managing every deadline, document, and detail of your transactions by yourself, you're not just overworked, you’re holding your business back. A transaction coordinator, or TC, is one of the most valuable members of any agent’s team, especially if you want to stay focused on clients instead of paperwork.

So what exactly is a transaction coordinator? A real estate transaction coordinator is someone who manages the contract-to-close process. They make sure every file is complete, every document is signed on time, and nothing falls through the cracks. They handle things like opening escrow, ordering HOA docs, confirming lender milestones, checking in with title, and submitting everything for compliance. They’re the behind-the-scenes engine that keeps your deal on track.

What a Transaction Coordinator Is Not

A TC is not your assistant, and they’re not a magic fix for disorganized agents. They don’t show homes, write offers, or chase your leads. They aren’t there to rescue a deal that’s already gone sideways. What they do is create space for you to focus on what you’re best at—meeting with clients, negotiating contracts, and closing new business while they handle the structure and deadlines.

They also aren’t responsible for your relationships. You still have to show up for your clients. But with a TC, you’re not scrambling to figure out timelines or sending late-night emails to track down missing documents. You’re able to lead the transaction instead of chasing it.

Why Every Serious Agent Needs a TC

You can only handle so many deals before the cracks start to show. Without a TC, you’re left juggling every detail while trying to grow your pipeline. You start missing opportunities. You forget follow-ups. The client experience drops because you're too deep in the admin work to stay fully present.

Once you bring in a TC, your entire workflow changes. You’re no longer worried about compliance or missed signatures. You’re no longer the last person to know when the appraisal is scheduled. Your business starts running smoother, and your clients notice the difference. Things stop slipping through the cracks. You stop living in your inbox. And you start getting more time back to do what actually brings in income.

How Much Does a Transaction Coordinator Cost?

Most transaction coordinators charge a flat fee per file. That fee typically ranges from $300 to $500, depending on the market and the complexity of the transaction. You only pay when a deal closes, which means the service pays for itself if it helps you stay organized, close on time, and free up hours you’d otherwise spend on admin work. Some brokerages include TCs in their structure, while others let agents choose their own. Either way, the cost is minimal compared to the time and mental energy you get back. It’s one of the smartest investments you can make in your business.

What Happens When You Have Access to a TC You Can Rely On

Some agents wait until they’re overwhelmed to hire a TC. Others treat it like a one-time luxury. But the best agents treat their TC like a permanent part of their team. It’s how they scale. It’s how they deliver a seamless experience. It’s how they make room for growth without sacrificing quality.

At Vreeland Real Estate, our agents have access to professional transaction coordinators who know how to keep deals on track and make agents look good. If you're ready to stop drowning in the back-end and start focusing on what moves your business forward, it’s time to level up your support.

Join a brokerage that gives you access to systems, support, and real humans who help you grow. Visit www.VreelandRE.com/careers to see how we help agents close more and stress less.